AI phone call assistant for notaries
Our AI telephone assistant for notaries supports the entire notary's office with client service by answering calls 24/7 and responding to standardised questions. The AI-supported telephone assistant handles callers' requests in a structured manner and is able to book appointments with the notary.
Set up an AI phone assistant
Our AI phone call assistant for notaries ensures that important enquiries are handled instantly, ensuring that no client is lost due to waiting times. Fonio's intelligent phone call assistant helps to protect notaries from being overwhelmed by constant phone calls, allowing the team at the office to work more efficiently and with greater focus.
Notaries take care of personal client support, while the AI phone call assistant handles simple routine tasks in the background. AI-based phone call assistants are not intended to replace notaries, but rather to support them, as human expertise and legal judgement remain essential in the notary's office. The telephone assistant from fonio enhances the quality of service for clients, as enquiries are processed more efficiently and appointments are coordinated more precisely.
What is the AI phone call assistant for notaries capable of?
Taking on administrative tasks
The AI phone call assistant for notaries can handle administrative enquiries and answer callers' questions on first contact. An AI phone call assistant makes appointments for potential clients, gathering initial information in the process. For complex enquiries, the AI forwards the call to an employee.
Recording enquiries
The AI phone call assistant handles callers' requests quickly and efficiently so that potential new orders do not go unanswered. An intelligent phone call assistant answers the phone, records initial enquiries and arranges appointments with the notary. The AI phone call assistant can be integrated into the in-house software to optimise the scheduling of appointments, for example for initial consultations or notarisation.
Integrating into existing systems
Integrating the smart phone call assistant into existing software is beneficial, as it enables appointment scheduling and provides accurate responses to client inquiries during conversations. Providing the AI phone call assistant with sufficient information about the notary's office allows it to answer standard questions, such as regarding the notarisation process or important documents and records.
Intelligent forwarding
Should a call involve legally or technically complex issues, urgent cases, or sensitive matters, the AI phone call assistant will forward the call to a responsible employee at the notary's office. Appropriate rules for forwarding calls are set up directly in the prompt when implementing the virtual telephone assistant.
Advantages of our AI phone call assistant for notaries
Sign up now24/7 availability
Our AI phone call assistant provides notaries with around-the-clock availability, including nights, weekends and public holidays. The digital phone call assistant enhances client service over the phone without increasing personnel costs. The advanced call-handling functionality ensures that no calls or orders from clients are overlooked.
Quick response times
An AI phone call assistant has fast response times as it directly handles incoming calls to the notary's office. Using a virtual assistant facilitates faster workflows and thus higher client satisfaction. Potential clients calling the notary are able to receive an immediate response to their query, which is provided by the AI assistant even when the notary is in a meeting.
Automated appointment booking
The AI phone call assistant efficiently manages automated appointment booking for the notary by scheduling an appointment with the caller and then entering it into the internal calendar along with the relevant client information. Depending on the area of expertise, the AI phone call assistant can book appointments for the notarisation of purchase agreements, land charge orders, the drafting of wills, marriage contracts or the formation of a limited liability company, among other things.
Greater efficiency
The use of an AI phone call assistant brings greater efficiency for notaries, by reducing organisational workload while improving the quality of telephone communication with clients. Many calls received by notaries' offices concern standard questions about documents or available appointments. An AI-supported assistant will answer these questions in real time without any intervention from the team. By taking over the task of answering questions, the AI-based phone call assistant ensures that notaries can concentrate on providing legal advice and performing their official duties.
Reduced costs
Implementing an AI phone call assistant reduces costs for notaries by alleviating the pressure on telephone service staff. AI enables notary offices to be available around the clock, eliminating the need for overtime. AI phone call assistants improve service for clients without incurring additional employee costs.
Up to 15 simultaneous calls
Fonio's AI phone call assistant handles 15 calls simultaneously, ensuring that even notary offices with high call volumes do not lose client orders due to occupied staff. The AI's simultaneous call handling ensures that clients are not kept waiting on the phone or on hold. The immediate acceptance of multiple calls also increases the notary's professionalism.
Simple to integrate
Our fonio AI phone call assistant can be set up in a matter of minutes and is simple to integrate. Notaries and their staff generally have limited time for extensive IT projects. Therefore, we have designed our AI phone call assistant to be as straightforward and user-friendly as possible. This means that even notary offices without an in-house IT department can use our digital assistant and easily integrate it into their notary software.
Individual customisation
The AI phone call assistant for notaries is customisable, allowing the voice and greeting, as well as the rules of conduct and forwarding guidelines, to be easily tailored to the needs of the notary's office. All essential information regarding the notary and the law firm is stored in the prompt for the AI-based phone call assistant, enabling the AI to provide callers with relevant information.
Which notaries is our AI telephone assistant suitable for?
Our AI phone call assistant is suitable for notaries such as sole notaries, solicitors and notaries specialising in property law. Our AI phone call assistant is also suitable for inheritance and wills notaries, corporate notaries and family law solicitors. An AI phone call assistant is particularly suitable for overloaded notary offices.
Our AI phone call assistant is suitable for sole notaries who handle standard cases such as property purchase agreements, inheritance contracts, proxies or marriage contracts. A sole notary is a notary public who works in a notary's office. The AI phone call assistant takes calls for notaries and books appointments with their clients.
The AI-based phone call assistant is suitable for notaries who are licensed solicitors who hold an additional notary certification and are therefore also authorised to practise as notaries. Solicitors who are also notaries work in a notary's office and combine the functions of a solicitor with those of a notary. An AI phone call assistant for solicitors who are also notaries can, for example, arrange appointments for notarisation.
An AI phone call assistant is suitable for solicitors specialising in property law, who focus on property sales, property division, mortgages and land registry matters. Our AI phone call assistant for solicitors specialising in property law can answer questions about purchase agreements and land registry entries, and more.
Our AI phone call assistant is suitable for inheritance and wills notaries who focus on inheritance contracts, probate arrangements, wills and the execution of wills. An AI phone call assistant for inheritance law notaries or probate notaries answers telephone enquiries about wills, probate disputes and applications for certificates of inheritance.
The AI-powered phone call assistant is suitable for corporate notaries specialising in company formations, amendments to articles of association, mergers or company transformations. An AI phone call assistant for corporate notaries efficiently manages the arrangement of notarisation appointments for company formations or capital increases, and provides standard guidance on the necessary documentation.
An AI phone call assistant is suitable for family law solicitors who handle matters such as marriage contracts, adoption certificates, divorce agreements, and child support or custody arrangements. Among other things, the AI phone call assistant for family law solicitors answers questions about the documents required to draw up these contracts, certificates, and agreements.
Reviews from our customers
fonio AI phone call assistant for notaries
Professional communication
The fonio AI phone call assistant for notaries is ideal for use in notary offices and law firms. The AI phone call assistant's consistent manner of conversation ensures that every interaction with a client on the phone is professional, friendly and purposeful.
More time for what matters
Our fonio AI phone call assistant for notaries integrates seamlessly into the daily workflow. AI reliably handles all recurring tasks, such as answering calls, scheduling appointments for notarisation, and answering frequently asked questions about the work of a notary office. By leveraging our AI-powered phone call assistant, notaries and their teams can gain more time to focus on complex tasks.
Flexible application
At fonio, we offer AI phone call assistants for all types of notaries, providing noticeable relief for your office. Thanks to our phone call assistant for notaries, you can increase your availability and improve the quality of your services while also creating more time for individual client consultations and preparing notarial deeds, for example.
Frequently asked questions
